head start ersea policies, procedures

Age eligibility requirements: a. Head Start 0 -5 . Selection Process To discuss components of ERSEA policies and procedures, staff training and monitoring to ensure accountability. Selection criteria are regularly reviewed and revised based on updates to the community assessment. endobj Policies, Procedures & Forms ASQs by Age ASQ-3, ASQ-SE screening tools and activity suggestions by age Child Health Forms for health, nutrition, hearing and vision screens, allergies, immunizations, medication and more Child Mental Health Behavior and mental health assessments Classroom Safety & Equipment Head Start - Administrative Confidentiality agreement CCS 9879 Directive regarding work hours, leave usage and work attendance CCS 98-160 PDF| Word Exempt Head Start Staff attendance directive CCS 97-173 Family service coordinator (FSC) - new employee training documentation CCS 97-174 PDF| Word Head Start Model Release Form CCS 1858 PDF| Word General Responsibilities: Responsible for the development, supervision, coordination, and implementation of the Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) and Parent, Family, and Community Engagement (PFCE) component as required by the Head Start program Performance Standards and state and federal mandates. ERSEA: Proven Techniques and Procedures This workshop will provide Head Start Personnel with the tools to recruit, enroll, and retain families through proven marketing techniques and strict adherence to the performance standards. ERSEA governs how programs determine eligibility, enroll children, and track attendance. Participate in on-going training sessions and meetings to keep abreast of current OHS program policies. Explore research-based strategies for intentional recruitment in Head Start programs and communities. A process is in place for testing the validity of the selection criteria to make sure priority is given to the children most in need of services. Staff Performance Review. This is where the program begins. 16 0 obj Head Start Program Performance Standards: 14 0 obj VxKlB7=7"~D\@L@ 1X>#cpH\+T+(4TZtV!s_qZP_C>$gQy*Aw-* BM"@in/ o;S?H! g. Knowledge of Head Start Performance Standards, policies and procedures, Head Start philosophy and program operations h. Ability to work effectively as part of a team and to lead teams REPORTS TO: Director of Head Start SUPERVISES: Community Outreach & Transportation Supervisor, ERSEA Supervisor, Clerk 3. Elizabeth: And this informs the program's structure, and everything about the program, doesn't it? These strategies and guiding questions will help programs implement thoughtful selection policies and procedures. This section has new provision, some new provisions, one of which allowsprograms to reserve slots, for these vulnerable populations that I've mentioned, children who arehomeless, children in foster care, and actually also pregnant women. Elizabeth: So programs should determine if it's appropriate and feasible to serve mixed income groups. Catherine: Really exciting, again, there's lots of exciting provisions, I think there'll be moreconversations about community needs assessment, people will have some questions about that, andabout eligibility could use a little more conversation, but really, that's kind of the overview of what'sin here, and we hope that people read it carefully. Copyright 2002-2023 Blackboard, Inc. All rights reserved. H 8wBxlk|35. Safe Environment * Ensure facilities, materials, and equipment are safe . ERSEA. the child not to remain in Head Start, such as when there is a change in the child's family . Thank you for the work you do every day for children and families. A program's policies and procedures cannot require families <> 5. Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. PY 2021-2022 SOUTHERN OREGON HEAD START Policies & Procedures: ERSEA PAGE 2 OF 4 Reviewed 09/08/2021 S.F. Training on program performance standards Income eligibility is determined for all EHS children transitioning into HS. Policy #: ERSEA-2 . Problem-Solving and Relationship Skills in Preschool. After a program determines it's service area, it needs to assess thecommunity. Catherine: Absolutely. Job Title: Family Advocate Position Summary. National Centers: 5 0 obj . endobj <> . Head Start Showcase: ERSEA Download the video [MP4, 66MB] Download the transcript View the transcript Listen as Catherine Hildum and Elizabeth Borda Rivera present an overview of Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). How does your program make sure selection criteria reflect up-to-date community assessment data? Age Requirements - For Early Head Start, except when the child is transitioning to Head Start, a child must be an infant or a toddler younger than three years old. Really important parts of the regulations for grantees. <> Head Start program directors; Head Start staff involved in implementing eligibility, recruitment, selection, enrollment, and attendance (ERSEA) activities; staff in community organizations with which the Head Start program partners to serve families experiencing adversities; families who are enrolled in Head Start programs; and families who are Position Purpose To apply professional expertise and over-sight in the ERSEA (Enrollment, Recruitment, Selection, Eligibility and Attendance) Department, ensuring that the agency complies with all regulations per applicable Performance Standards. Expand each section to view the policies, procedures and forms for that subject area. National Centers: endobj MP-2022_Procedure_Payroll_Management_of_Part_Time_Staff; MP-2022_Procedure_Personnel_Related_Items endobj ERSEA POLICIES & PROCEDURES. Health Mental Health and Disabilities Monitoring Record Keeping and Reporting Education ERSEA Child Plus Governance x Om 17 0 obj Enrollment. Elizabeth: And now it must be reviewed annually, correct? * Take part in the development of policies and procedures, when necessary . <> HHS has made the first holistic revision and complete reorganization of the Performance Standards since they were originally published in 1975. POLICIES & PROCEDURES > Resources > > > STAFF DIRECTORIES PROFESSIONAL DEVELOPMENT LIBRARY School Readiness . How does your program's communication system clearly explain to families their application status, necessary enrollment documents, enrollment appointments, and waiting list status? Plan and provide training related to enrollment systems, policies and procedures for the department . The Office of Head Start (OHS) also offers direction through Program Instructions (PIs) and Information Memorandums (IMs). ESSENTIAL . Those slots can be reserved forup to 30 days. Program Management and Fiscal Operations, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. Prefill your email content below, and then select your email client to send the message. Selection of over-income children is based on need and limited to 45% of a program's funded enrollment (45 CFR 1302.12). Eligibility Verification Form 2022-2023. . This position must ensure they are completing applications following the Head Start Program Performance Standards and agency policies and procedures for ERSEA. Interested in working at a Head Start program? Access Early Learning's repository of policies, procedures, and forms here. The research shows that all children benefit, both low income andhigher income children, and their families benefit if income groups are mixed, so this makes it clearthat programs can consider accepting private pay from families who are not Head Start eligible. This ERSEA Specialist position earns a competitive wage of $18.25/hour. Catherine: And we really severely limit suspension. <> endobj Policy & Regulations Listen Current as of: June 23, 2022 The Head Start Program Performance Standards The Head Start Program Performance Standards ( HSPPS) define standards and minimum requirements for all Head Start services. 1.6 The Policy Council, working in partnership with key Management and the governing body, reviews . That section has now been aligned with the five year grant cycle. 14. Education Service Center Region 15 is dedicated to excellence in education through leadership, partnership, and service. :d9P*@TfR!BR,BYA&QAvRDYQ#B_cjYRAaobyfVaW%h7E"T(,`Sb Foundations of ERSEA. IMs are targeted communication tools from OHS which provide policy information to Head Start and Early Head Start grantees and delegate agencies. <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 20 0 R/Group<>/Tabs/S/StructParents 1>> While most SNAP recipients have incomes below the federal poverty guidelines, some have incomes that fall between100 and 130% of poverty. Elizabeth: Catherine, I love that. The Office of Head Start has expanded its interpretation of public assistance to include families participating in the Supplemental Nutrition Assistance Program (SNAP). This video explores how community assessment data offers the foundation for ERSEA decision-making and supports full enrollment. 1301.6 Internal Dispute Resolutions Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) 1302.10 Early Head Start Procedure for Selection, Enrollment and Eligibility 1302.10 Head Start Procedures for Selection, Enrollment & Eligibility 1302.11 Determining Community Strengths, Needs, and Resources So, within an hour ofthe program's start, if a child is not there, and they haven't heard from the parent, they need to makeefforts to reach the family, to ensure sure that child's safe. Catherine: It must be. The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. MARC Head Start programs are now hiring for a variety of roles. Management and staff who make Eligibility Determinations must be trained within 90 days of hire. . Title: Head Start/Early Head Start Family Advocate Department: Head Start. X{7 27k 90Gsz%M$7=Y^k_; /$TvHi-H>P]kArIyBlEUPQO==:kT0sA(dF)D'rQoAH3uwSo*a.j2Xo}{qwgu d. dyuRd(b#0dH-kl~~=b7o^/?_xtm.Lp 7EMn ut/7Df Ab!~ih4uwM~dn!VR|hO2yM8V'/1xt8g3 1l9[)h{yb]5GpWgyJ;b-Q1,|d7OKdkg+v*U"\'iZ>D?q^T{qm0krTt The Pyramid Infant-Toddler Observation Scale (TPITOS) is a practice associated with the . The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. They discuss the requirements related to child and family eligibility, as well as program requirements for the recruitment, selection, and enrollment of eligible families. Reports To: ERSEA Manager/EHS Director. Elizabeth: So let's talk about enrollment. Apply for the Job in Early Head Start Family Services and ERSEA Coordinator at Lancaster, SC. Attendance Policy (4/22) Child & Family Development Eligibility and Income Guidance (4/22) Early Head Start Application Guidance (7/22) Enrollment Policy & Procedure . Programs should use community assessment data to establish selection criteria for enrollment. These episodes focus on supporting Positive Behavior Support with preschool children and their families. Lowndes County Board of Education Head Start Policies and Procedures 4. 6 0 obj Criteria should prioritize children based on relevant family or child risk factors, including family income, homelessness, foster care, age, and eligibility for special education or early intervention services. stream 1.5 The Grantee may ask potential providers to express their interest for providing services in writing. hM =L@QkUN^7;y \ Download the PDF Effective starting November 2016. 2023-2024 ERSEA Presentation Slides. Policies & Procedures Policy Council Record Review School Readiness Staff Recognition Program Forms Big Sandy Area Community Action ProgramsHead Start Forms Adobe Acrobat Reader software is needed to access the forms on this page. <> ERSEA Eligibility, recruitment, selection, enrollment, and attendance (ERSEA) tasks are some of the most important work performed by Head Start programs. HUMO1S{%!RDd-U*Bwl$vxd~Ppxx|w1:#t3. Re-Enrollment. <> Elizabeth: Well this has been an excellent conversation, and I really appreciate your providing moreclarity in this overview for me. 13. Voluntary and Involuntary Withdrawal of Children. Catherine: Correct. Catherine: This was all revised in 2015, and much of this is also required in the Head Start Act, so itwould take an act of Congress to make any changes to this section. ), ADMIN: Board of Directors Roles and Responsibilities, ADMIN: Full Day / Year Program Agency Subsidy Pay, ADMIN: Full Day / Year Program Parent Pay, ADMIN: Internal Dispute Resolution between Board of Directors and Policy Council, ADMIN: Monthly CACFP Reimbursement Claims, ADMIN: Policy Council Amendment and Suspension of Rules, ADMIN: Policy Council Concern and Feedback, ADMIN: Policy Council Emergency/Special Meetings, ADMIN: Policy Council Group Meeting Skills and Training, ERSEA: Appropriate Release of Children from Head Start, ERSEA: Child Assignment to Classroom, Teacher, ERSEA: Communicating Information to Head Start Parents with Sensory Impairments, HR: Code of Conduct and Professional Ethics, HR: Code of Conduct for Virtual Classrooms: Teachers/Parent/Guardian/Visitors, HR: Code of Conduct: Parent/Guardian/Visitors, HR: COVID-19 Families First Coronavirus Response Act Leave, HR: COVID-19 Return to Work Policy for Office Spaces, HR: COVID-19 Special Alternative Work Arrangement for HSOLC Staff with High-Risk to Coronavirus/COVID-19, HR: COVID-19 Virtual Office Operations Protocols and Guidelines for Employees During Head Start of Lane County Remote Work Period, HR: Staff Evaluation and Professional Training Plans/Head Start and Early Head Start, HR: Staff Recruitment, Retention and Separation, OPERATIONS: Mandatory Site/Location Posting, Operations: Video Surveillance and Monitoring, TRANSPORT: School Bus Accident Procedure for Transportation Manager, TRANSPORT: Transportation Accident and Incident Reporting, Child Guidance and Addressing Challenging Behavior, Family Style Food Preparation and Handling, Employee Health Requirements Communicable Disease Prevention, Mental Health Support for Pregnant and Postpartum Women, Developmentally Appropriate Materials, Equipment, Activites, Early Childhood CARES Referral and Evaluation Procedure, Early Childhood CARES Service Break Times, Home Visit Parent / Teacher Conference (classroom based model), Implementation and Documentation of Individual Family Service Plan (IFSP), Initial Individual Family Service Plan (IFSP) Meeting, Interagency Agreement with Early Childhood CARES, Supporting Social and Emotional Development, Technology and Interactive Media in the Classroom, Communicating with Parents/Caregivers Whose Primary Language is other than English, COVID-19 CACFP Virtual Desk Audit Site Monitoring Review, COVID-19: Accepting Food Deliveries to Classrooms, Dental Triage Prevention Interventions and Follow Up, Exposure Control Plan/Bloodborn Pathogens, Food Service Employee Hygiene Practices (Dress Code), Head Start Payment for Child Medical and Dental Services, Nutrition Food Served at Head Start Events, Regulating Heaters at Whiteaker Head Start Center, Mental Health Consultation and Education Printer-friendly version. The City of San Antonio Head Start and Early Head Start Child Care Partnership programs provide specialized quality education and comprehensive social services to eligible children and their families. Does your program planning and service system design prioritize younger children where Head Start-eligible children can enroll in high-quality, publicly funded pre-K for a full school day and children from diverse economic backgrounds? The Improving Head Start for School Readiness Act of 2007 authorizes the Head Start program to promote the school readiness of low-income infants, toddlers, and preschoolers. Play Promotes Early Development: Its Time For Play! All documents are updated when available. So speaking of that, the next section is really important as well,it's a brand new section on suspension and expulsion, and it codifies a long-standing practice, thatHead Start programs don't expel children. Family and Community Partnerships IV. Nicole Holman-Alexander: Hello, hello, and welcome to ERSEA: Moving Beyond Implementation.We are really happy to be here with you all today to really look at some learning outcomes, talk to you about some content, and have an opportunity for you to share with us, as well, around this topic of ERSEA: Moving Beyond . <> ERSEA: Moving Beyond Implementation. Prefill your email content below, and then select your email client to send the message. Texas System of Education Service Centers, McKinney-Vento - Texas Education for Homeless Children and Youth Program, Deaf Education/Regional Day School Program for the Deaf (RDSPD), High Quality Instructional Material (formerly Texas Home Learning), Non-Educational Community-Based Support Funds. It was approved by Policy Council September 9, 1997. If you have any questions about our policies please Contact Us. Head Start Policy & Regulations. endobj ERSEA and Family Manager. Catherine: It really is, it's the very beginning, programs need to really determine what's in theircommunity and who is eligible before they can do anything else. endobj endstream endobj 1176 0 obj <>stream Listen as Catherine Hildum and Elizabeth Borda Rivera present an overview of Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. agency policy and procedures. The position carries out duties for all of St. Anne's Early Head Start and Head Start contracts and program options, as well as the state contract. and enrollment policies and procedures to ensure it is meeting the needs of eligible pregnant women, children, and children . Eligibility, recruitment, selection, enrollment, and attendance (ERSEA) tasks are some of the most important work performed by Head Start programs. Office of Head Start (OHS) Latest from OHS Mitigating the Spread of COVID-19 in Head Start Programs January 6, 2023 Encouraging IDEA Collaboration Between State Agencies, Local Agencies, and Head Start Programs October 7, 2022 HHS Acts to Support Increased Compensation for Early Childhood Educators September 14, 2022 View More News Head Start Act; Head Start Program Performance Standards; Fiscal Regulations; Program Instructions . Elizabeth: And that includes supporting attendance of homeless children. Blackboard Web Community Manager Privacy Policy (Updated). Early Childhood Development and Health Services III. Aug 2019 - Apr 20222 years 9 months. The ERSEA Coordinator assures that our program is fully enrolled . Children with disabilities who have been evaluated and deemed eligible for IDEA services but are not receiving services count toward the 10% requirement. Results of the reports and ongoing monitoring will be used by the Head Start Director and managers to determine compliance with the Head Start . RwG">#.!pDzy9^B7 v( 1pH!ayGI,l*d8?Xk:)0P~:!(e!P@86ezSf9B a_,;MA9ZS:-hQ)h>tUJv,Hax[$fY:tI_VS"!P739Q(3L@gi2{i-+A0"V{xC5(Zg$d45C) @S^ 9 0 obj Head Start/Early Head Start Logo. ERSEA: Attendance Policy print Policy All families are encouraged to maintain consistent attendance in the Head Start program. Policy: ERSEA-2 Subject: Age and Eligibility Verification Objective: CCCDC staff will accurately perform age and income eligibility verification. 7 "TPITOS" Observation Policy -EHS PURPOSE: To ensure that Early Head Start children are provided with a high level of classroom quality by their caregiver. Research salary, company info, career paths, and top skills for Early Head Start Family Services and ERSEA Coordinator Theystill, as always, need to serve their Head Start funded enrollment, but there are some really great Accessing Community Resources for Parents, Staff Scholarship for Financial Support Policy, Staff Scholarship for Financial Support Procedure, Staff Scholarship for Financial Support Form, Arrowhead Economic Opportunity Agency702 3rd Ave SVirginia MN 55792, Toll Free: 1(800) 662-5711Phone: (218) 749-2912, Hot Beverages and Other Food or Drink for Staff, Enrollment/Selection Criteria for Children with Disabilities, Head Start Kindergarten Transition Procedure, Child Development and Family Specialized Contacts, Head Start Development Screening Procedure, Referral for Special Education Evaluation, Coordination of Disabilities, Health, Education Services, Disability Services Coordination and Collaboration, Implementation and Documentation of IEP/IFSP Services, Services for Parents of Children with Disabilities, Child Guidance/Classroom Management/Conflict Resolution, Communicating Information to Parents Whose Primary Language is Other Than English, Integration of Personal Health/Safety/Wellness, Services for Children and Families Whose Language is Other Than English, Active Supervision - Busing/Transportation, First Aid and Emergency Care List and Emergency Care, Late Pick Up and Early Drop Off at Head Start Sites, Maltreatment of Minors Mandated Reporting Policy, Ensuring the Safety of Food Served at Head Start, Nutrition Education and Meal Planning for Center Base Sites, Nutrition Education and Meal Planning for Home Base Sites, Planning for Children with Food Allergies and Special Diets, Child Mental Health and Social Emotional Well Being, Utilizing Community Mental Health Resources, Securing and Maintaining the Physical Environment, Blood Borne Pathogen Exposure Control Plan, Employee Interview, Hiring, and Selection Procedure, Head Start Site Status and Employment Transfer Options, Participant Record Keeping System/Accessing& Release of Information. You may download the software for free, if you do not already have it. The recruitment effort includes recruiting expectant mothers for Early Head Start. <> As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. Selection Process. endobj They apply to both Head Start and Early Head Start programs. stream ERSEA Institute 2022. Catherine: Absolutely, absolutely, making sure that they can get there, as well as making sure thatthey can attend a program, even if they don't have the required paperwork, they can attend for up to90 days, as long as they meet the state licensing requirements for immunizations are met. Collect data in all areas of ERSEA, Family Services and Health for self-assessment. Applications are accepted year round, but a concentrated effort takes place between March and July. Building Relationships with Preschool Children. Policy Council. Really to ensure thatprograms know the patterns, and know what their children need. The ERSEA Associate is responsible for completing eligibility applications accurately for children and families of the Head Start program. 3 0 obj <> endobj <> Any Head Start/EHS location Or, you may call 731-364-4825 to have an application mailed, faxed, or emailed to you for your convenience **Submit Complete Applications to (YOU MUST SUBMIT AN ORIGINAL COLLEGE TRANSCRIPT TO VERIFY ANY RELEVANT COURSEWORK: Northwest Tennessee Economic Development Council Head Start/Early Head Start Program endobj . program innovations that programs are doing across the country, and I think it's exciting that programsare going to be able to learn from each other about how this might work, and whether it makes sensefor their communities. Communication takes place in a sensitive and culturally responsive manner. {wP#tf :Y8 Updated December 2014, Head Start of Lane County Come work for the agency that was just awarded Best of State 2022 for Best Public Preschool and Best Charitable Service Organization. Find a Head Start job near you or anywhere in the U.S. endstream The program uses its understanding of the community to develop criteria, accounting for evidence-based risk factors. The ERSEA Specialist certifies eligibility and assures it concurs with client and data system information. Meet regularly with ERSEA/Family Services Manager, ERSEA/Family Service Specialist(s), and content manager(s) to plan together effectively. 2 0 obj And we'll have further informationabout this section in subsequent conversations. Board Policy 2520P - Administrative Procedure for ERSEA; Board Policy 2530 - Review and Approve Funding Applications; Board Policy 2540 - Establishing . Another provision I think is really important to note here, is that -- a focus on insuring that every childis safe, so if a program knows -- attendance patterns, and a child is not in attendance withoutexplanation, the program really needs to check and find out where that child is. Prefill your email content below, and then select your email client to send the message.